Ranch Event Venue LLC
Inclusive Package Addendum
San Mateo, Florida · Agritourism Event Venue · Supplement to the Master Service Agreement
How this works: This Inclusive Package Addendum ("Addendum") applies only when Client has selected one or more Package Services identified in the Event Booking Agreement. It supplements the Master Service Agreement ("MSA") published at rancheventvenue.com/terms and is incorporated by reference into the Event Booking Agreement.
If Client selects no Package Services, this Addendum does not apply and the MSA governs in full.
rancheventvenue.com/package-addendumPurpose and Precedence
Where this Addendum conflicts with the MSA, this Addendum controls as to Package Services only. The MSA continues to govern all other matters, including use of the Premises and the Property, assumption of risk, agritourism liability, insurance, indemnification, limitation of liability, cancellation, and facility rules.
Nothing in this Addendum reduces Client's obligations under the MSA. The full Master Service Agreement is available at rancheventvenue.com/terms.
Package Services
Venue offers the following services in addition to venue rental. Client may select any combination, or none:
- —Day-of coordination
- —Sweets and cake
- —Bartending and alcohol service
- —Officiant
- —DJ
- —Photography
Catering and florals are not included in Inclusive. Venue provides preferred vendor recommendations for both.
Venue rental is not a Package Service and is not optional. It is governed by the Event Booking Agreement and the MSA.
The Package Services selected and the total flat rate covering them are set forth in the Event Booking Agreement. Package Services are quoted as a single flat rate for the combination selected, not as separately priced line items. Only services listed there are included. Any service not listed is Client's sole responsibility to arrange and pay for.
1.1 Open Vendor Policy Preserved
Selecting Package Services is optional and is offered as a convenience. Client remains free to engage any vendor of Client's choosing for any service, whether or not Venue offers that service as a Package Service. Venue does not require use of Package Services and does not restrict Client's vendor selection.
Vendors engaged directly by Client are governed by MSA §19 (Vendor Requirements and Approval), not by this Addendum.
1.2 Outside Caterer Impact Fee
Where Client engages a caterer that is not a Ranch Event Venue preferred vendor, an outside caterer impact fee of $250 applies. The fee covers the caterer's use of the ranch's facilities, utilities, and trash service, and is added to Client's balance. Caterers on Venue's Preferred Vendor List are vetted by Venue and do not incur the fee. This fee applies to caterers only. The fee does not restrict Client's vendor selection; Client remains free to engage any caterer.
Nature of the Arrangement
For Package Services, Venue contracts with third-party vendors on Client's behalf and remits payment to those vendors. Client makes a single payment to Venue covering venue rental and all selected Package Services.
This section modifies MSA §23 as to Package Services only. MSA §23 provides that Venue does not employ, control, manage, or supervise third-party vendors and is not responsible for their performance. That provision continues to apply in full to vendors Client engages directly. It does not apply to Package Services, for which Venue's responsibilities and limitations are set out in this Addendum.
Venue does not employ Package Service vendors. Each remains an independent contractor responsible for the manner and means of its own work, its own personnel, licensing, and insurance. Venue's obligation is to arrange and pay for the selected services and to exercise reasonable care in vendor selection.
Pricing and Payment
Package Service pricing is fixed at the time the Event Booking Agreement is signed and does not increase thereafter. Venue bears any vendor rate increase occurring between signing and the Event.
Package Services are paid to Venue under the payment schedule in the Event Booking Agreement. Client does not pay Package Service vendors directly. Client is not responsible for Venue's payment obligations to those vendors, and a dispute between Venue and a vendor does not relieve Client of payment obligations to Venue.
All payment terms of the MSA and the Event Booking Agreement apply to Package Services, including the non-refundable and non-transferable provisions, except as expressly modified by Section 05 below.
3.1 Changes to Selected Services
Client may add or remove Package Services in writing no later than thirty (30) days before the Event Date, subject to vendor availability and Venue's written approval.
A service removed on or before that deadline is credited against Client's balance in an amount determined by Venue in its reasonable discretion, not to exceed $1,500 per Service. A service removed after that deadline is not credited, refunded, or transferable, because Venue's obligation to the vendor has by then been incurred.
Adding a service after the deadline is at Venue's discretion and subject to availability. Any added service is billed at the then-current price and is due immediately.
Vendor Substitution
Venue may substitute any Package Service vendor at its sole discretion, without Client's approval. Substitution is not a breach of this Addendum, the MSA, or the Event Booking Agreement.
Any substitute vendor will provide services of comparable quality and scope. Venue will notify Client of a substitution as soon as reasonably practicable, but notice is not a condition of Venue's right to substitute. A Package Service vendor may perform through its own team or through others it engages, and remains fully responsible for the quality and timely performance of the service regardless of who performs it.
Client acknowledges that vendor illness, scheduling conflicts, business closure, equipment failure, and similar events occur, and that Venue's ability to substitute is what protects Client's Event in those circumstances.
Vendor Performance and Client Cooperation
Venue is responsible for arranging and paying for selected Package Services and for exercising reasonable care in vendor selection. Venue is not responsible for a vendor's artistic judgment, style, or Client's subjective satisfaction with the result.
Client shall:
- —Communicate preferences, timelines, song requests, shot lists, and similar requirements to Venue no later than thirty (30) days before the Event Date
- —Respond to vendor inquiries in a timely manner
- —Provide access as reasonably required for setup and breakdown
- —Not direct Package Service vendors to perform work outside the agreed scope
Work performed at Client's direction outside the agreed scope is at Client's own cost and risk, and is not covered by this Addendum.
6.1 Alcohol Service
Where bartending and alcohol service is selected as a Package Service, MSA §12 (Alcohol Policy) continues to apply in full. Client remains responsible for guest conduct, and Client's indemnity obligations for alcohol-related claims are unchanged. Venue's arrangement of a licensed and insured bartender does not transfer to Venue any liability for overservice, intoxicated guests, or resulting injury or damage.
6.2 Photography and Media
Where photography or another media service is selected as a Package Service, MSA §14 (Photography, Media and Image Use) continues to apply. Image licensing and delivery terms are governed by the vendor's own agreement with Venue. Venue will make the vendor's scope, deliverables, and licensing and delivery terms available to Client on request. Venue does not warrant delivery timelines or grant image rights beyond those the vendor provides.
Cancellation
If Client cancels the Event, MSA §16 (Cancellation and Rescheduling) applies to Package Services identically to venue rental. All payments made are forfeited and any remaining unpaid balance becomes immediately due in full.
If Client reschedules under MSA §16 and Venue approves, Venue will make reasonable efforts to move Package Services to the new date, subject to vendor availability. A vendor unable to serve the new date is handled under Section 04 (substitution) or Section 05 (refund not to exceed $1,500 per Service). Rescheduling does not entitle Client to a refund of any Package Service that can be provided on the new date.
Insurance and Indemnification Unchanged
Client's obligations under MSA §11 (Insurance Requirements) and §17 (Limitation of Liability and Indemnification) apply in full, without modification.
Package Service vendors are subject to the same insurance requirements as any other vendor under MSA §19. Venue is responsible for obtaining certificates of insurance from Package Service vendors naming the Venue Parties as Additional Insured, no later than thirty (30) days before the Event Date.
Client's indemnity of the Venue Parties extends to claims arising from Package Services and from the acts or omissions of Package Service vendors, guests, and invitees, on the same terms as MSA §17.
Acknowledgment
By selecting Package Services in the Event Booking Agreement, Client confirms that Client has read this Addendum and agrees that:
- —Package Services are optional and Client may engage any vendor independently
- —Venue may substitute Package Service vendors without Client's approval
- —If a service cannot be provided, a refund not to exceed $1,500 per Service is Client's sole remedy
- —Package Service selections are final thirty (30) days before the Event Date
- —All other terms of the MSA and the Event Booking Agreement remain in effect
Ranch Event Venue LLC · San Mateo, Florida · Agritourism Venue
This Addendum supplements the Master Service Agreement at rancheventvenue.com/terms.
Questions? Contact us before signing.